Human Resource

è Key Features

The form is used by HRD to modify the post requirement raised by a manager and setup the dates during which the post will be available in the Web Site for public view. HR and the manager is treated as different persons

è Jobs

• The jobs approved by the HR are displayed on the server
• Clicking on the job take you to the job details page from which a person can apply for the job

è Application Form for the Job

Candidate details
Four types application can be submitted

• Direct – Candidate applying online
• Consultant – Consultant uploading resume
• Referral - An employee of the current organization has referred a candidate
• HR – HRD uploaded the physical resume received

è Call for interview

Interview Details
HR can see the entire interview taken by the technical committee. To see every interview feedback, click on the details button
View Interview Feedback

• Based on the interview feedback the candidate can be selected
• New Interview Panel can be created or members can be added or removed from the existing panel

è Manage Employee

Candidates selected through interview can be displayed here and added in to the employee database

è Letter Template

• This form is used to define letter template which needs to be sent to any employee frequently
• This template is selected when new letters are sent to the employee

Write Letter

If the employee does not have any email address then it shows [No Email] next to the employee name. In that case letter can be just saved and printed

è Induction

This form is used to provide any induction to the employees

è Leave Status

This form shows the current year leave status and all the application submitted for the leave

Sanction Leave

System enables calculation of end of service benefit for the employee based on his joining date and end of service date. End of service can be as a result of termination, resignation, death, retirement etc.

è Salary Slip

Employee can select the months and view the salary slip which has been processed through ERP

è Advance

• Employee can apply for Advance through the Web
• The advance needs to approve by Reporting Manager. Functional Head can edit the loan amount, deduction start date, etc.
• The advance once approved and paid by the finance reflects on the Pay slip
  Functional Head also has option to reject the Advance application. In that case finance department cannot make any changes
  

è Set Appraisal Period

• The appraisal period of the Office can be set by HR
• This appraisal period is dependent on the current financial year set from the ERP. In case of duplicate appraisal period it shows an error as following:
• Employee can apply for evaluation only once a year and after the appraisal period for the year is set by HR

Appraisal Definition Master

The appraisal definition can be set up by the Admin/Regional HR. Each definition can then be associated with the designations

è Evaluation

Self Evaluation

• Employee can apply for a self review. This is then rated by the Reporting Manager
• Employee needs to provide remarks in this form. The Rating scales are defined and shown
• The Factors associated with the designation appears automatically

LM Employee Evaluation

• The reporting manager can see all the evaluation of the employee directly reporting to him/her. Then the manager updates the form and provides his rating and remarks
• The Reporting Manager also attach the last year Goals & Objectives set for the employee with the evaluation process
• The Reporting Manager can also recommend for a promotion for the employee and the entire process can take place in presence of the arbitrating manager
• Once completed the employee can see the overall rating and can agree with the rating provided by the Reporting Manager
• If the employee agrees with Reporting Manager and the Evaluation does not have any promotion recommendation, then the evaluation process completes there. In case employee disapproval, HR needs to provide the final rating and remarks

HR Employee Evaluation

• HR can see all the comments made by the Employee and the reporting manager
  Then HR enters his/her remarks and rating
• The average of all the rating is displayed hence as following

Final Review

• If the Reporting Manager has recommends for promotion of the employee then the Functional Head of the each department needs to approve the same
• Functional Head may reject the promotion recommendation. The entire evaluation process gets completed at this stage

è Resignation Process

Resignation process is always initiated by the Reporting Manager for. The process is initiated after the Reporting Manager receives the resignation letter in case of proper resignation The process can also be initiated in the following cases as well

• Retirement
• Suspension
• Termination
• Abscond
• Death

HR Clearance

Once the resignation process is initiated by the Reporting Manager, the HR receives a mail and takes the next step to start the next step
Once HR updates this form a mail goes to the following departments for clearance

• Fixed Asset
• Finance
• IT [For email related issues]
• Security [For Access Card, Finger Print, etc]
• Payroll [For final bill settlement]